PMP Exam Prep – Introduction


PMP Exam Prep Study Notes


I’m studying for my PMP (Project Management Professional) Certification Exam from PMI (Project Management Institue).  I’ve decided to take a page (so to speak) from Pat Flynn (  When he was studying for the LEEDS exam he posted his study notes online as a way of helping him study.  I’m going to do the same.  I’m hoping this will help me remember the material and if posting the information will help someone else study for the exam then I’m happy to help.

Feel free to ask questions below in the comments sections.  Answering your questions will help me as much as you.  Also, if I get something wrong please fell free to let me know. I would appreciate it.

Project Management Framework

What is a Project?

A temporary endeavor that has a beginning and an end.

What is and operation?

Ongoing, continuous, routine operation in a business.


  1. unique
  2. Temporary
  3. Progressive elaborated
    1. Developing in steps and continuing in increments

Project Management:

Application of knowledge, skills, tools, and techniques to project activities to meet project requirements.


A group of related projects and other work managed in a coordinated way to obtain benefits and control not available from managing them individually.


A collection of projects or programs and other work to meet strategic business objectives.

Project stakeholder:

Any person or organization that are A) actively involved in the project or B) who’s interests may be positively or negatively impacted by the project.

Organizational Structure

Functional Organization:

  1. Project manager has the least authority over team members
  2. Project Manager serves more as a Project Coordinator than a project manager.
  3. Functional managers maintain all the authority over the project team members and the project budget.

Projectized organization:

  1. Exists only to work on projects.
  2. Project manager has max control
  3. Team members report to Project Manager.
  4. This type of structure groups together all personnel working on a particular project.

Matrix organization:

  1. Blend of functional and projectized organization characteristics.
    1. Weak matrix
    2. balanced matrix
    3. Strong matrix

Life Cycles

Product Life Cycle:

The concept that the product goes through several stages in the course of its life.

Project Life Cycle:

Shows typically distinct phases a project passes through from initiation to closure.

Phase end review also referred to as:

  1. Phase Gate
  2. Kill Point
  3. Decision Gate

Project Management Life Cycle (not industry specific and is valid for all projects) includes the 5 process groups:

  1. initiation
  2. Planning
  3. Executing
  4. Monitoring & Controlling
  5. Closing

Processes may overlap and interact with each other.

The output of one process generally become an input to another process or a deliverable of a project, sub-project, or phase.

Process groups are not Project Phases.

  • It is possible that all process groups can be conducted in a phase.
"Material in this blog post are based on the text, Project Management Institute, A Guide to the Project
Management Body of Knowledge (PEMBOK Guide), Fifth Edition, Project Management, Institute, Inc 2013"

"The definitions in this blog post are taken from the Glossarey of the Project Management Institue,
A Guide to the Project Management Body of Knowledge, (PMBOK Guide) - Fifthe Edition,
Project Management Institue, Inc. 2013"

"PMI, PMP, PMBOK are registered marks of the Project Management Institue, Inc"
Next post will be on Project Intergration Management. 

Please feel free to comment below. I really look forward to hear from you all.